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Special Meeting of the AssociationMay 21, 2020
11:00 am - 12:15 pm PDT | 12:00 pm - 1:15 pm MDT | 10:00 am - 11:15 am ADT
Due to the cancellation of our 2020 Annual Conference, we are conducting a virtual Special Meeting of the Association. We look forward to having you join us for this meeting. Establishing a quorum is mandatory for voting, so we are especially looking forward to your attendance!
REGISTER NOWAgenda Items
Given the circumstances of this being a virtual event, please review the procedures for establishing a quorum and voting during this special meeting of the association. Any questions related to these changes can be directed to Matt Ogawa at [email protected].
Slate of CandidatesThe Nominations Committee has identified the following individuals for the slate of candidates for the PNACAC Executive Board. We had a very diverse and competitive pool of applicants and careful attention was paid to the different segments of our region and membership. The slate of candidates, which must be approved by the membership, have been identified as follows:
A special thank you to the Nominations Committee for their work, review and time they set aside to discuss all of the candidates!
Nominations Committee Members Matt Ogawa, Past President, Chair Claire Nold Glaser, President Patrick Wilson, President-Elect Robbie Cupps, Past President Matt Allen, Board Member Jeanne Eulberg, Past President Proposed Amendment to the BylawsThe proposal is to modify PNACAC Bylaw ARTICLE III, Section 2 (page 7): “The duties of the Standing Committees shall be:”
Rationale: Standing Committee Chairs have multiple areas in PNACAC documents where their job descriptions are listed. The Constitution and Bylaws have the most out-of-date and incomplete list of duties because of the work involved in updating them via a formal vote by the membership. Technology, business modifications and the ever-changing landscape of education requires roles to evolve much more rapidly and PNACAC’s Policies and Procedures Manual is a better place for position descriptions to be maintained and updated regularly. Note that the Standing Committee Chairs are still listed and listed in Article III, Section I, and the primary roles and functions of the Officers of the Association (President, Past-President, President-Elect, Treasurer, etc.) are still identified in the Constitution and Bylaws. This removal is only intended to result in one central place where position descriptions are located and permit the Executive Board to modify position descriptions as roles evolve and need to be updated. Any questions related to these changes can be directed to Matt Ogawa at [email protected].
Establishing a QuorumAccording to PNACAC Bylaw Article IV. QUORUM, Section 1 (page 8): “One-third of the registered voting members attending the conference at which the business meeting occurs shall constitute a quorum for the transaction of business at regular meetings of the Association.”
With the Spring PNACAC Conference in Vancouver being cancelled, “registered voting members attending the conference” is not possible. Therefore, PNACAC’s business meeting will be conducted virtually and will be considered a “Special Meeting of the Association,” per PNACAC Constitution ARTICLE II. MEMBERSHIP AND VOTING, Section 6 (page 1): “Business items requiring a vote of the membership, including the election of officers, may be voted on in a regular or special meeting of the Association.”
Establishing a quorum is not defined in a virtual modality in PNACAC’s Constitution and Bylaws. In this situation, the provision is absent and the Revised Code of Washington 24.03.090 (the state in which PNACAC is incorporated) applies. Per this code, “In the absence of any such provision, members holding one-tenth of the votes entitled to be cast represented in person or by proxy shall constitute a quorum.”
As of Sunday, May 3, 2020, the total number of PNACAC Voting Members is 1,098. During the “Special Meeting of the Association,” 110 voting members are required to establish a quorum.
VotingIf a quorum is established during the “Special Meeting of the Association,” the method of voting will be conducted live and virtually. Per PNACAC Constitution Articles IV and PNACAC Bylaw VI, amendments require a two-thirds vote of the voting members to pass. Per PNACAC Bylaw ARTICLE II, officers and members of the Executive Board shall be elected by a majority vote of the members present. All outcomes will be pending a formal verification of the votes submitted.
If a quorum is not established during the “Special Meeting of the Association,” all proposed amendments to the constitution will be postponed until a later date. The method of voting for officers and members of the Executive Board will be conducted electronically after the meeting. The election shall be by “by majority vote of members who cast an electronic ballot” per PNACAC Bylaw ARTICLE II. ELECTION OF OFFICERS AND MEMBERS OF THE EXECUTIVE BOARD, Section 8. Additionally, PNACAC Constitution ARTICLE II. MEMBERSHIP AND VOTING, Section 6 states, “Response to the electronic ballot must be done within thirty days of the date ballots are distributed.” All outcomes will be pending a formal verification of the votes submitted.
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