Serving on the PNACAC Board

As a professional membership organization, PNACAC is led by a group of committed volunteers from throughout the five state region who serve as Officers, Assembly Delegates and Committee Chairs in three-year terms.

Nomination Process
Application
Open Positions
Timeline

2022 Nomination Process

We invite nominations from eligible candidates to apply for the following positions to serve from July 1, 2022 to June 30, 2025 (unless otherwise noted below).  Applications will be accepted starting February 1, 2022.

Questions about the positions or process can be directed to Patrick Wilson, Immediate Past-President and Nominations Committee Chair, at [email protected]. All inquiries will be confidential.

  • President-Elect & Assembly Delegate
  • Treasurer-Elect
  • Communications Chair
  • Diversity, Equity & Access Co-Chair
  • Fundraising & Professional Scholarship Chair
  • Government Relations Chair
  • Membership Chair
  • Professional Development Co-Chair
  • Regional College Fairs Co-Chair

Candidates may self-nominate or be nominated, but should apply by logging into the PNACAC website and submitting the application, including:

  • Letter of interest on serving on the PNACAC Executive Board and the specific role(s);
  • Professional Resume; and,
  • Name and Contact Information for Supervisor.
While a letter of recommendation or support from your supervisor is not required at the time of application, candidates should discuss their interest in serving with their supervisor prior to applying. The Chair of the Nominations will contact each candidate’s supervisor to ensure that they will be supported in serving, including time away from their professional duties and funding to attend required events (registration and travel expenses to the National Conference, travel expenses to the Regional Conference).

While no specific experience is required, successful candidates will:

  • Be knowledgeable about the mission of PNACAC and NACAC;
  • Have a desire to execute programs related to PNACAC’s Strategic Plan; and,
  • A willingness to serve the profession.

If elected, all candidates will be expected to:

  • Act as a voting member of the Executive Board;
  • Become knowledgeable and act within PNACAC’s Bylaws, Policy and Procedure Manual, budget and programs;
  • Attend and participate in all meetings of the Executive Board (held quarterly - two in person and two virtual) and Membership (held twice annually at the National and Regional Conference); and,
  • Fulfill the responsibilities outlined under their role as specified within the Policy and Procedure Manual.

The opportunity to serve PNACAC in this capacity offers professional development, including leadership skills, project management, budgeting, and more. Executive Board members will network with others in the profession regionally and nationally.

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Open Officer Positions

The role of President and Treasurer are Officers of PNACAC. In addition to the primary roles and responsibilities below, individuals serving in these roles are required to attend the annual NACAC National Conference to be held in Houston September 22-24, 2022, Baltimore September 21-23, 2023 and Los Angeles 2024. PNACAC provides full funding for these individuals to attend the National Conference (per current Finance Policies).

President-Elect

Must work in a professional capacity serving students in secondary education, i.e., public, private or independent school/college counselor or independent educational consultant.

Primary Role and Responsibility

  • As President-Elect - serve as chair of the annual PNACAC conference, in 2023 to be held in cooperation with Rocky Mountain and Western ACACs in Spokane.
  • As President - guide the Association for continued progress toward serving the membership and strategic goals, preside over the Executive Board and meetings of the Association.
  • As Immediate Past-President - review Bylaws and Policies and Procedures Manual for updates, chair the Nominations Committee, serve as Chief Delegate for the NACAC Assembly.

In all three years of service, one also will serve on the PNACAC Finance Committee, in the NACAC Affiliate Presidents Council (APC) and as a NACAC Assembly Delegate. The President must be a voting member of NACAC by July 15 through their term of service in order to satisfy the role of Assembly Delegate. The NACAC APC meetings at least twice annually - at the National Conference and in the summer.

Prior PNACAC Board experience is preferred, but not required.

Treasurer-Elect

Primary Role and Responsibility

  • As Treasurer-Elect - serve as a signer for organizational funds, take and distribute minutes of Finance Committee meetings, monitor accounts, serve on annual conference planning committee to manage budget.
  • As Treasurer - maintain financial records for the Association, review and approve/reject all invoices, reimbursements and check requests, manage invoices and payments with assistance from Executive Assistant and contracted bookkeeper, report financial status at Executive Board and Association Membership meetings, chairs Finance Committee.
  • As Past-Treasurer - reviews prepared reports for the IRS and ensures compliance with state and federal law with assistance from Executive Assistant and contracted accountain, conduct review of distribution of finance duties among Treasurer trifecta, Executive Assistant and accountant/bookkeeper, serve on the Finance Committee.

Open Committee Chairs

Committees (as outlined in the PNACAC Bylaws) are chaired by an elected member of the association and should include members with expertise and experience to the issues and programs of the relevant committee. Committees study, deliberate, discuss, meet, and recommend and implement programs, services, publications, and research to achieve the organization’s goals, with the Committee Chair leading the conversation and acting as a liaison between the Executive Board and their committee members. In addition to the specific responsibilities listed below, all Committee Chairs are expected to:

  • Attend all Executive Board meetings.  
  • Recruit and maintain a committee, or sub-committees, to assist in the implementation of relevant programs, including by following up on inquiries from prospective committee members.
  • With input from the Executive Board and committee members and in consideration of the Strategic Plan, develop an annual set of objectives.  
  • Provide updates to the Presidents, Executive Board and membership regarding committee activities, including via Association membership notices and at membership meetings. 
  • In consultation with the Treasurer, stay apprised of committee expenses in the current fiscal year and submit a proposed budget for the upcoming fiscal year. 
  • Maintain all necessary records in accordance with association policy.

Communications Chair

Primary Role and Responsibility

  • Oversee and manage the distribution of communication for the Association, including on behalf of the Officers, Executive Board/Committee Chairs and all other programs, such as the Annual Conference.
  • Establish and maintain an annual calendar of communication to coordinate timing of messages across all communication mediums.
  • In coordination with the President, make editorial decisions including content messaging, content styling, design and layout.
  • Work with the Executive Assistant to maintain contact lists by cohort
  • Coordinate social media, including account access and messaging.

Diversity, Equity and Access Co-Chair

Primary Role and Responsibility

  • Coordinate with the Professional Development Co-Chairs on DEA programming through webinars, town halls or other means.
  • Participate on the Annual Conference planning committee to coordinate DEA programming for the Annual Conference.
  • Provide guidance to the Officers and Executive Board on statements related to diversity, equity and access, including in response to regional incidents impacting the membership.
  • Create, manage and update a list of resources for members related to diversity, equity and access training (as professionals and for students).
  • Attend NACAC’s Guiding the Way to Inclusion (GWI) program and coordinate with Fundraising & Professional Scholarships chair on GWI scholarship process for eligible members.
  • In consultation with the President and Treasurer, discuss Executive Board member requests for financial support in order to serve the Association.
  • Oversee Anti-Racism and Tribal Relations ad hoc committees.
  • Serve on the Nominations Committee.

Fundraising and Professional Scholarship Chair

In accordance with PNACAC Bylaws on vacancies, the successful candidate will serve for two years (July 1, 2022 to June 30, 2024) to fulfill the original term of the Fundraising and Professional Scholarship Chair.

Primary Role and Responsibility

Fundraising

  • Utilize committee for the development and execution of fundraising initiatives
  • Management of PNACAC’s AmazonSmile account
  • Consult with treasurer to ensure funds are tracked and distributed appropriately throughout each fiscal year

Professional Scholarships

  • Work with other committee chairs that offer a professional scholarship (DEA, Government Relations, Professional Development, National/Regional Conference) to manage and promote scholarships to members, review and decision processes, and communicate with applicants regarding use of funds within Finance Policies.
  • Maintain records of professional scholarship applicants and recipients.

Government Relations

Primary Role and Responsibility

  • With the committee, identify bills across five state region related to NACAC/PNACAC priorities when introduced into state legislatures.
  • Determine if testimony or comments to advocate for or against pending legislation should be prepared and submitted.
    • Identify members interested and willing to share responsibility within their state; notify them with updates and talking points.
  • Be knowledgeable about NACAC’s advocacy priorities and resources.
  • Act as liaison to NACAC’s advocacy staff and committees.
  • Attend NACAC’s Annual Advocacy Day program in Washington, D.C. and coordinate with Fundraising & Professional Scholarships chair on Advocacy Day scholarship process for eligible members.

Membership

Primary Role and Responsibility

  • In cooperation with Communications Chair, establish and maintain materials to promote PNACAC membership, including to new and existing members.
  • Coordinate with Executive Assistant on membership application and renewal process within membership database.
  • Manage membership policies, including review of applications to ensure all members meet minimum requirements, and petitions for membership.
  • Serve as the first point of contact for membership inquiries.
  • Work with Executive Assistant to maintain accurate membership records and report membership data to Executive Board quarterly and membership biannually.
  • Oversee Public School ad hoc committee.

Professional Development Co-Chair 

In accordance with PNACAC Bylaws on vacancies, the successful candidate will serve for one year (July 1, 2022 to June 30, 2023) to fulfill the original term of the Professional Development Chair.

Primary Role and Responsibility

  • Assess and identify the professional development needs of PNACAC members.
  • Recommend and develop programming through webinars, town halls, conferences and other venues.
    • Create and maintain list of speakers/experts as program presenters
  • Collaborate with other PNACAC Committee Chairs in the development and promotion of programs.
  • Participate on the Annual Conference planning committee to coordinate Educational Session programming.
  • Develop Professional Development Budget.
    • Establish attendance and revenue/expense projections for individual programs.
  • Coordinate with Fundraising & Professional Scholarships chair on program-based scholarship process for eligible members.
  • Plan annual regional college tour for school-based and independent counselors.
  • Plan annual summer institute for new admission professionals.
  • Work with Executive Assistant to maintain clock hours and continuing education units for eligible programs.

Regional College Fairs Co-Chair

Primary Role and Responsibility

  • Establish the annual regional college fair calendar
  • Develop college fair guidelines, including exhibitor eligibility, exhibitor rules and enforcement, attendee expectations and enforcement, bus stipend requests, promotion of non-PNACAC hosted fairs
  • Develop Regional College Fairs Budget
    • Establish revenue projections and budget model based on number of fairs, cost per fair, and expenses, such as facility use, table/chair rentals, refreshments and student scanning
    • Work with on-site coordinators to establish individual fair budgets
    • Review and approve site reimbursement requests prior to submission to Treasurer
    • Manage reimbursement requests for school bus stipends
  • Coordinate with Executive Assistant on exhibitor registration process.
  • Prepare communication to promote the regional college fairs
  • Act as primary point of contact for exhibitors via [email protected]
  • Act as primary point of contact for on-site coordinators and liaison to Executive Board.
  • Attend regional college fairs.
  • Evaluate individual fairs to maintain and improve effectiveness for participating exhibitors, counselors and students.
  • Explore, evaluate and recommend external service providers for student scanning or virtual fair platform.
  • Meet with on-site coordinators annually to discuss policies, planning and best practices.
  • Respond to requests regarding partnership of new fair locations and make recommendations to Executive Board on the establishment of new fair locations.

Timeline

February 1: Application Opens
March 1: Application Closes
March 1-20: Nominations Committee Reviews Applications, Committee Selects Slate of Candidates, Nominations Chair Contacts Candidates’ Supervisors

March 25: Candidates Notified
April 1: Candidates Accept Position
April 5: Election by Electronic Ballot Opens
May 5: Election Closes, Ballots Counted and Certified Pending Quorum
May 25: Executive Board Meeting with Current, Outgoing and Incoming Board Members (at Carroll College, Helena, Montana)
May 26: Business Meeting, New Officers and Committee Chairs Introduced